FREE! E-Newsletter
Presentations Points is a free short monthly
bulletin sent out by Claudyne Wilder. Every bulletin discusses two
ideas for presenters and one for designers. There's also a monthly
challenge for presenters and designers. Subscribe
Now
This month I'd like to discuss
two ideas for presenters and one for designers. As always, there's
a monthly challenge at the end.
Goal: Learn
how to develop, design and deliver a persuasive, results-oriented
presentation. In the last public seminar, three people created real-work
presentations the first day, and presented with their slides the
second day. This is a real opportunity to take your presentations
to the next level of professionalism.
Dates: April 8 and 9, 2003 and May 20
and 21, 2003
Location: Boston area
Times: 9 to 5
Cost: $650 with a money-back guarantee
For an outline click
here or e-mail me at claudyne@wilderpresentations.com
(From the book Presentations Kit: 10 Steps for
Selling Your Ideas)
The following hints can help you negotiate
with your audience. You want the communication to be open so
that everyone feels heard.
When people feel their point of view is considered, they are less
likely to be upset when they don’t get exactly what they
have suggested.
Understand the other person’s limits. Never assume the other
person has the same values. Realize that the other person may be
talking for a boss or a boss’s boss who isn’t even
there. Repeat what the person says and ask, “Is this what
you mean?” Ask the person questions to clarify exactly what
would be acceptable. “What is the maximum time you will accept?” “What
is the most you can offer?” “How soon would you want
our product?”
Save face for both parties. Make it easy
for people to change their minds. Do not become defensive with
emotional outbursts.
Say, “I hear your concern about the timetable. Let me think
about how we can solve this issue.” If people get very upset,
suggest a five-minute break. Acknowledge the person’s concerns: “I
hear the key issues you want to resolve before we move ahead with
this project.” The more someone keeps stating their position,
the more they will feel obligated to keep it. Don’t box people
into a corner.
Negotiate in the other person’s
modality: visual, auditory, or kinesthetic.
Visual: Let me show you how I see this next step occurring.
Auditory: I agree, we need to talk about this some more. Tell me
again what sounds like the obstacle to following this recommendation.
Kinesthetic: Give me a sense of why you feel this step needs to
be revised.
You
have a plan. But you know there are going to be problems, and you
want people to know about them now. Here’s an outline you
can use to make your points. I am using an example based on the
27 inches of snow we just had in Boston. The snow is beautiful,
but a bit difficult to get around on the streets!
IDENTIFY POTENTIAL PROBLEMS
State the goal.
List anticipated issues that may block achieving the goal.
Rate the seriousness of the issues.
State preventive and/or contingent actions.
Identify a prime mover and deadlines.
IDENTIFY POTENTIAL PROBLEMS
Getting to work on time for a conference call when there is 27
inches of snow on the ground.
State the goal: Get to work on time.
List anticipated issues that may block achieving the goal.
Alarm not working due to power failure.
Not hearing the alarm when it goes off.
Major snowstorm with 27 inches of snow.
Street unplowed.
Rate the seriousness of the issues.
High: Major snow storm with 27 inches of snow.
Medium: Alarm not working due to power failure. Street unplowed.
Low: Not hearing the alarm when it goes off.
State the preventive and/or contingent actions for the high and
medium issues.
Major snowstorm with 27 inches of snow.
Contingent action: Get up very early to shovel snow out of the
driveway.
Alarm not working due to power failure.
Preventive action: Get a battery-operated alarm so I don’t
have to rely on electricity.
Street unplowed.
Preventive action: Park car on main street in friend’s driveway.
Contingent action: Shovel the street to where they do plow. Have
done this before with success. Must get up very early to do this.
Identify the prime mover and deadlines.
I am the prime mover for all actions.
Today: Call friend and ask if I can park in her driveway if a big
storm comes.
Next two days: buy a battery-operated alarm.
From now on: start stretching in the morning so I am limber enough
to shovel all the snow.
Next two to three days: Call my neighbor around the corner and
ask if he will help me shovel the street if it’s necessary.
This tip is from the newsletter Inside PowerPoint Microsoft. To
find out more about it, go to www.elementKjournals.com
To change your default font and size, click the Text Box button
on the Drawing toolbar.
Click anywhere on your slide and type in some text.
Now select the text. The go to Format>Font
and select the font you wish to set as your default. Notice you
can change many other
features of the font such as the color and size.
Once you are satisfied that this is the font features you want
for all you text boxes, select the Default for new objects. Now
your boxes will automatically be formatted to match the settings
you selected.
You can do this same procedure when you
are formatting AutoShapes. Select an AutoShape and then click
on it and go on the menu bar
to Format>AutoShape. There is a Default for new objects on that
menu as well.
PRESENTERS
Find ways to speak in your audience’s favorite modality.
This is especially easy when you are presenting to just one person.
DESIGNERS
Experiment with the Default for new objects feature.
POWERPOINT 2002
SEMINAR
Julie Terberg may be doing a 2 hour web based seminar on PowerPoint
2002, e-mail her if you want to receive info about it julie@terbergdesign.com
Presentation Points may be forwarded
via e-mail, printed for circulation, and quoted FREE of charge.
No permission is required, but please mention where you got this
information. It’s also perfectly acceptable to post Presentation
Points on your company’s Intranet. To subscribe to Presentation
Points click here.
|
